Purchasing Department - Vendor Registration

Local Preference

Vendors may choose one of three methods to claim the Local Preference

  1. Business located in City of North Miami or;
  2. 10% of workforce lives within city or;
  3. Subcontract 10% to local vendors

Please review our Local Preference Ordinance to get complete details

 

Demand Star


Demand Star


The City utilizes Demand Star by Onvia to better connect with vendors regarding bidding opportunities.  Demand Star Free Agency offers a free notification service of solicitations issued by the City of North Miami.  At a minimal cost, vendors have the option to download bids from Demand Star. Along with Demand Star, the City posts all advertised bids on the City's website. Downloads from the City's website are at no cost.

Registration with Demand Star is available at the following site: www.demandstar.com/register.rsp  For additional information about Demand Star services please call (800) 711-1712.                                      

 

Vendor Registration
In order to do business with the City of North Miami:
  • All vendors, including but not limited to, corporations, fictitious names (d/b/a), LLC, LP, non-profits, and foreign corporations must be registered with the Florida Department of State Division of Corporations.  You can check your status at www.sunbiz.org.
  • Complete the City's Vendor Registration and IRS W9 Form.
  • Provide the Commodity Codes for the services your company offers.
  • Local Vendors must include a copy of their North Miami Busines Tax Receipt in order to claim a Local Preference.
  • Submit your completed Vendor Registration Form by Email, Fax or Mail.
  • PLEASE NOTE, REGISTRATIONS ARE NOT PROCESSED UNTIL ALL REQUESTED INFORMATION IS RECEIVED.

Changes to your Vendor Registration:
You must notify the Purchasing Department in writing of any change to the information provided on your original Vendor Registration Form, i.e., a change in your company name, a change in your payment or order processing address, and/or a change in your phone number(s).

Solicitation Notices

All of the City’s formal solicitation notices ($50,000) are advertised on the City’s Website at  www.northmiamifl.gov/business/purchasing, the Daily Business Review and are available on Demand Star at www.demandstar.com.  The City may issue informal solicitations ($50,000) by facsimile or email.

 

Vendor Visitation

When seeking to do business with the City of Miami, the Purchasing Department should be your first point of contact. Unscheduled visits to individual departments are discouraged and may be counter-productive.

Though not required, appointments are the preferred method for acquainting the Purchasing staff with your business and will help you to complete your business with a minimum of lost opportunity. We suggest that initial visits be somewhat general, giving us an introduction to you and your product lines. Subsequent visits are ideal opportunities to explain in detail a single item or service that you provide. Line and business cards, catalogs, and price lists are always helpful.

 

Vendor Training Workshop

The City of North Miami offers quarterly meetings to educate vendors on how to do business with the City of North Miami. Information such as current and upcoming business opportunities, the benefits of the City's local preference ordinance, and vendor registration procedures are discussed. Existing and future vendors are welcome to attend the trainings to receive information regarding upcoming purchases of goods and/or services for the City. Please e-mail us at purchasing@northmiamifl.gov if you are interested in attending a future vendor training workshop:

  • Dates to be determined

 

Emergency Management  

The Purchasing Department maintains a comprehensive list of vendors for emergency management.  If you are interested in providing services to the City in the event of a hurricane or disaster, please submit the following information about your company via e-mail to: purchasing@northmiamifl.gov or fax, 305.891.1015:

  • Business name
  • Type of service(s)
  • Phone #
  • Fax #
  • City/County
  • Additional Information: Provide us information for contracts with other governmental entities or municipalities for post hurricane goods and/or services that you have.

 

Cone of Silence
Pursuant to subsection (t) “Cone of Silence,” of Section 2-11.1 “Conflict of Interest and Code of Ethics Ordinance” of Miami-Dade County, a Cone of Silence is imposed concerning the City’s competitive purchasing process, which generally prohibits bidders communicating with staff or elected officials concerning the specific ITB/RFP until such time as the City Manager makes a written recommendations concerning the competitive purchase transaction. The statement fully disclosing the requirements of the “Cone of Silence” is detailed in every solicitation document.

Links do not represent endorsements by the City of North Miami. The City of North Miami is not responsible for the content of other sites.

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City of North Miami | 776 NE 125 Street | North Miami | Florida 33161 | 305.893.6511
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